Eligibility Guidelines and Application

Pocantico Conference Center Online Application

ELIGIBILITY

Nonprofit organizations and public sector institutions, both domestic and foreign, are eligible to apply. If yours is a domestic organization it must have a 501(c)(3) status. In all cases, the objectives of the proposed meeting must be consistent with the program interests of the Rockefeller Brothers Fund. Applications for annual or routine organizational meetings, or for fundraising events, are not eligible for consideration. Please review the RBF Program Statement and guidelines.

LOBBYING

As a tax-exempt private foundation, the Rockefeller Brothers Fund is prohibited by the Internal Revenue Code from engaging in or supporting, including through the use of its facilities, any lobbying activities. (The restrictions that apply to private foundations are stronger than those for "public" charities.) Actual lobbying activities, or the planning or organizing of lobbying activities, are not appropriate for the conference center. Educational activities which do not fall into either of these categories are appropriate for the conference center. For further information, please see Treasury Regulations § 56.4911-2(b) and § 53.4945-2.

FINANCIAL ARRANGEMENTS

Because the conference center is supported by a private endowment that covers the expenses of general maintenance and operation, the costs of Pocantico meetings are significantly lower than they otherwise would be.

Meetings are financed in a variety of ways. The meeting organizer may be asked to provide full financing. In other instances, expenses may be shared between RBF and the meeting organizer. In still other cases, RBF may pay all direct costs (i.e., room and board).

If you wish the Rockefeller Brothers Fund to consider covering all or some of your meeting costs, please indicate that on the application form under "Funding Sources."

As a general policy, the conference center does not provide funding for air or ground transportation.

Disclaimer

If a report/paper or multimedia presentation (including, but not limited to podcasts, slidecasts, and videos) is to be published as a result of this meeting, the following disclaimers must be included:

This report was written by members of the “name of organization’s” staff based on materials prepared for this meeting and the discussions that took place there. It reflects the views of the authors and not necessarily those of other conference participants or of the Rockefeller Brothers Fund, its trustees, or its staff.

This multimedia presentation was produced by members of the “name of organization’s” staff based on materials prepared for this meeting and the discussions that took place there. It reflects the views of the creators and not necessarily those of other conference participants or of the Rockefeller Brothers Fund, its trustees, or its staff.
 

Note: Any multimedia (including slidecasts, podcasts, and videos) must be reviewed and approved by the Fund before distribution or publication in any form or venue, including the Web.  The multimedia may not be used for commercial purposes.

APPLICATION PROCEDURE

Applicants should submit the online application form as requested. If your application is taken up for consideration, you may be asked to provide additional information about your organization or proposed meeting. Please do not hesitate to call the Pocantico Center staff at (914) 524-6500 if you have any questions.

If you need to return to a previously saved Pocantico application, click here.

The Pocantico Conference Selection Committee, which is made up of the president of the RBF, its vice president for programs, and the executive director and associate executive director of the Pocantico Center, is responsible for determining which meetings will be held at the conference center. Applications are reviewed on an ongoing basis.