Conference Application and Eligibility Guidelines

Eligibility

Nonprofit organizations and public sector institutions, both domestic and foreign, are eligible to apply. If yours is a domestic organization, it must have a 501(c)(3) status. In all cases, the objectives of the proposed meeting must be consistent with the program interests of the Rockefeller Brothers Fund. Applications for annual or routine organizational meetings, fundraising events, and training workshops are not eligible for consideration. Please review the RBF Program Statement and guidelines for more information.

Lobbying

As a tax-exempt private foundation, the Rockefeller Brothers Fund is prohibited by the Internal Revenue Code from engaging in or supporting, including through the use of its facilities, any lobbying activities. The restrictions that apply to private foundations are more rigorous than those for public charities. Actual lobbying activities, as well as the planning or organizing of lobbying activities, are not appropriate for the conference center. Educational activities that do not fall into either of these categories are appropriate for the conference center. For further information, please see Treasury Regulations § 56.4911-2(b) and § 53.4945-2.

Financial Arrangements

Because the conference center is supported by a private endowment that covers the expenses of general maintenance and operation, the costs of meetings at The Center are significantly lower than they otherwise would be.

Meetings are financed in a variety of ways. The meeting organizer may be asked to provide full financing. In other instances, expenses may be shared between the RBF and the meeting organizer. In still other cases, the RBF may pay all direct costs (i.e., room and board).

If you wish the Rockefeller Brothers Fund to consider covering all or some of your meeting costs, please indicate that preference on the application form under "Funding Sources."

As a general policy, the conference center does not provide funding for air or ground transportation.

Disclaimer

If a report, paper, or multimedia presentation (including, but not limited to, podcasts, slidecasts, and videos) is to be published as a result of a meeting at The Pocantico Center, the following disclaimers must be included in the finished work:

This report was written by members of the [name of organizations] staff based on materials prepared for this meeting and the discussions that took place there. It reflects the views of the authors and not necessarily those of other conference participants or of the Rockefeller Brothers Fund, its trustees, or its staff.

This multimedia presentation was produced by members of the [name of organizations] staff based on materials prepared for this meeting and the discussions that took place there. It reflects the views of the creators and not necessarily those of other conference participants or of the Rockefeller Brothers Fund, its trustees, or its staff.

Any multimedia products (including slides, podcasts, and videos) must be reviewed and approved by the Fund before distribution or publication in any form or venue, including the web. Multimedia presentations created as a result of meetings at The Pocantico Center may not be used for commercial purposes.

Application Procedure

Applicants should submit the online application. If your application is considered, you may be asked to provide additional information about your organization or proposed meeting. Please  call The Pocantico Center at +1 (914) 524-6500 with any questions.

The Pocantico Center conference selection committee is responsible for determining which meetings will be held at the conference center. Applications are reviewed on an ongoing basis.